Sept 18, 2008

re: 9415 Cottonwood Circle pergola
There is an issue of a pergola which was built without approval. We
need a plot plan, 8.5 x 11 is fine, with the location of the pergola.
We already have a picture of it and it looks very nice. The homeowners
just need to send the plot plan with the pergola drawn in.
Jeff Nieusma has communicated this via e-mail.

re: 3225 Rinn Valley Drive play structure
We received e-mail with the pertinent information on the play structure.
I e-mail the docs to the committee members, and anticipate approval by
Monday.

Re: 3515 Cottonwood Circle Landscape plans
Submitted plans are approved provided the deck extension is same
material and color as existing. Homeowners are responsible for all
applicable permits from the city; HOA approval does not address
permits in any way. Before beginning any work on the proposed garage
in phase 2, HOA DRC will need to see the plans.

Re: 3480 Cottonwood Circle Landscape plans
Submitted plans are approved with the following changes:
- the rock in the ditch should be 4-6 inches
- if installing grass west of the driveway, please install it to the
  west property line to mitigate the weeds near the neighbor's lot.

Re: 9360 Homestead Drive landscape plans
Question on plans: what is the scribble on the north side of the lot?
We are assuming it is a drainage swail.
Also need to clarify the rocks in the ditch should be 4-6 inches and
the fence should be 3 rail white PVC as per the design guidelines
section 3.13.
Jeff Nieusma will visit homeowner to verify questions.

Re: 9340 Homestead Drive paint request
Submitted request to paint shutters a dark grey color is approved.

---- General notes from meeting
The committee feels the community will be better served if we can
provide a list of common requests which can be notification only
instead of requests to the DRC. The initial list is:

1. three-rail while PVC fences in the back yard

2. flowers and small shrubs (4' full size) 

3. ditches with 4-6 inch cobbles or turf
   (any culverts will need to follow the request process)

4. repaint or restain same colors as per 3.4 in the guidelines

The committee also discussed several issues which would require
changes to the covenants, and therefore discussion at a regular HOA
board meeting. These include:

1. white fences only

2. remove the 70% live requirement and allow zero-water options

3. change the DRC submission process to require e-mail address for
communication and allow electronic submission and results 

4. we need to clarify the stance on culverts